1. Agreement must be written

The Agreement must be written. Only oral agreement is not considered under the preview of law unless you present related proofs.

2. Language

It is not a hard and fast rule that we should write Agreement in English Language. It may be written in local language of that area or in Hindi or in English. The words, which are being used in the Agreement, must be easy and understandable so that General People may understand the real meaning instantly.

3. Explanation

The words which are being mentioned in the agreements must be explanative nature. Any words, which are full of confusion, should be avoided.

4. Simple and Clear

The drafting of agreement must be in simple way. There is no need to put complicated sentences or words.The following do and do not should be considered at the time of drafting of agreement so that the agreement may be appeared in simple and Clear:-

Do:-

• Avoid unnecessary repetition Write shorter sentences
• Choose the right words Prefer the active to the passive sentences
• Express the ideas in fewer words
• Know exactly the meaning of the word Put yourself in place of reader, read the documents and satisfy yourself about the content, interpretation and sense it carries.

Don’t:-

• Avoid the use of words of same sound (Employer & Employee)
• We should avoid the use of words “Less than” or “more than”, we must use “not exceeding”

5. Organized

The paragraphs of the agreement should be in sequence which is the art of drafting. At the time of drafting of Agreement, First, visualize the body of agreement and thereafter we should start to put the facts accordingly. In result of that the final structured and managed Agreement shall seem more clear and effective.

6. Knowledge of Facts

Well knowledge of facts is more useful for drafting, without knowledge of facts, the drafting is just a formalities. Hence, before starting to draft of any agreement, we must be well versed of each facts of connected subject matter and full of awareness of that so that the drafting may be good and well.

7. Numbering and Paragraph

Paragraph is made according to the contents. As soon as one incident of related facts is completed, make paragraph. Paragraph shows clear story and text. So every Paragraph should be in meaning full. It should be noted the at the time of making paragraphs, the sense of paragraph must be clear according to contents and similar types sentence shall be avoided during the Paragraph.

8. Intention of Agreement

Legal officer must be aware the intention of agreement at the time of drafting.  He is the person who knows the facts, who knows the intention and who knows the result of drafting. Hence, whatever he wants to reflect in the agreement, it must be shown thereafter so that other party may easily understand the meaning and intention of first party vice versa.